• Each Member commits to donating $100 per meeting, four times a year. • Meetings are diligently conducted in one hour or less. • Any member who has signed a commitment form and who is current with her donations may submit a charity nomination formto nominate an organization for consideration at a meeting. • Three randomly selected organizations will submit a video presentation about the organization to the group and a Q&A session will follow. • Each member who has signed a commitment form and who is current with her donations may vote (by ballot or online) for one of the three organizations. • Each member will write a cheque for $100 to the organization receiving the most votes. • The selected organization will receive a group donation of $10,000 or more! • Members who did not vote for the selected organization agree to make their donation regardless. • Members will receive a tax receipt directly from the organization. • Members who are unable to attend a meeting may mail or e-transfer their donation. Mailing address is on our homepage. • Organizations under consideration must serve the Windsor-Essex area and provide individual tax receipts directly to contributing members. • An organization not selected at one meeting may be submitted again at a subsequent meeting. • A winning organization is not eligible to be nominated again. An organization that is nominated and selected to present, cannot be nominated again for 2 years. • Ties will be decided by further votes. If a tie persists, the membership will vote to either (1) randomly select one of the tied organizations by draw; or (2) divide the group donation equally between the tied organizations. • The selected organization must agree not to give out member information to any third parties except for tax purposes. • Each meeting will open with a five minute update on how the funds donated at the previous meeting were used by the successful organization.
Meeting Format
• 100 Women Windsor has 4 meetings a year. Our intentions are to ensure the duration of each meeting is no longer than one hour. Below is an outline of the structure of our meetings with timeframes to ensure we remain on schedule. • Meetings will start right at 5:30 or selected time. We encourage everyone to arrive 15 minutes early for sign-in. • Each member is entitled to one vote which is completed online. For those who cannot access our online voting site, there will be paper ballots available. Every team is entitled to one vote per team. • Nominations must be received at least 2 weeks prior to meeting. • Welcome/Introductions and Guest Speaker intro as applicable (5 Minutes). • Selected Charity from previous meeting Thank You & Cheque presentation (5 Minutes). • 3 – 5 Minute video presentations of chosen organizations (15 Minutes Total) with a 2-3 minute Q&A following each video. • Vote and Count - (10-15 Minutes) - Women take a 10 minute refreshment break. • Announce Winner and write cheques or e-transfer. • Photo opp with previously selected charity.
